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How to prepare Da Form 31
About Da Form 31
DA Form 31, also known as the Request and Authority for Leave, is a document used by members of the United States Army to request and obtain leave from their duty station. It serves as a record of the dates and duration of the requested leave, as well as the authorized approving authority. Here are some key points and information about DA Form 31 that can be useful: 1. Purpose: The primary purpose of DA Form 31 is to formalize the leave request process in the Army. It provides a standardized format for soldiers to request leave, ensuring accountability and proper documentation. 2. Leave Types: DA Form 31 allows soldiers to request various types of leave, including ordinary leave, emergency leave, permissive TDY, convalescent leave, and more. Each leave type has specific requirements and authorization procedures. 3. Filling out the Form: Soldiers are required to complete specific sections of the DA Form 31, such as their personal information, leave address, requested leave dates, and type of leave. The form also includes sections for special instructions, spouse and dependent information (if applicable), and remarks. 4. Authorization: Once the form is completed, it must be submitted to the appropriate approving authority, which is usually the soldier's immediate supervisor or Leave Control Officer. The authorized individual will review the request and determine whether to approve or disapprove the leave. 5. Leave Extensions: If a soldier wishes to extend their leave beyond the initial requested dates, a new DA Form 31 must be submitted for approval. It is essential to start the extension process well in advance to ensure there is no interruption in the leave period. 6. Supporting Documentation: Depending on the type of leave requested, soldiers may be required to attach additional supporting documents, such as travel orders, emergency leave documentation, or medical certificates. 7. Changing or Canceling Leave: If there is a need to modify or cancel a previously approved leave, soldiers must submit a new DA Form 31 and inform their supervising authority as soon as possible. 8. Impact on Duty: Soldiers must ensure that their leave plans do not adversely affect unit operations or leave the unit in a compromised state. It is essential to coordinate with unit leadership and adhere to any restrictions or guidelines set by the command. 9. Record-Keeping: DA Form 31 serves as a permanent record of the leave taken by each soldier. It is important to maintain personal copies of all approved forms to track leave balances and for future reference. In conclusion, DA Form 31 is a crucial document in the Army that facilitates the proper request and authorization of leave for soldiers. Understanding its purpose, process, and proper handling helps ensure a smooth and efficient leave administration within the military.
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